Run your childcare centers — not your inbox
Childcare Ops Academy gives directors and multi-site executives the exact automation playbooks to eliminate administrative bottlenecks — no tech background, no IT team, no wasted weekends required.
"My job is to hand you a working operational system — not a lecture on technology — so you can lead your centers instead of chase your inbox."
— Wanda Holmes
What you'll learn
What you'll be able to do
- Audit your center's workflows and pinpoint the top automation opportunities that save the most staff hours
- Build automated enrollment and waitlist pipelines that convert inquiries into enrolled families with zero manual follow-up
- Deploy staff scheduling and compliance-tracking automations that reduce HR errors and last-minute coverage crises
- Integrate billing, tuition collection, and subsidy reporting into a single automated financial workflow
- Create parent communication sequences — newsletters, incident alerts, and milestone updates — that run on autopilot
- Measure operational ROI of each automation and make data-driven decisions to scale across multiple sites
How it works
A school that adapts to you
This isn't a set of static videos. Every lesson is generated live and tuned to where you actually are.
We learn your level
A quick placement check tailors your starting point so you're never bored or lost.
Lessons adapt as you go
Each lesson is written for your pace and your goal, adjusting as your skills grow.
Your AI coach keeps you moving
Checkpoints, feedback, and gentle nudges turn progress into a real result.
The curriculum
What's inside your school
6 modules · 27 lessons
Automation Foundations for Childcare Leaders
Builds the strategic mindset and workflow-auditing skills executives need before touching any tool.
- 1.1Thinking Like an Automation ExecutiveIncluded
- 1.2Auditing Your Current WorkflowsIncluded
- 1.3Scoring and Prioritizing Automation OpportunitiesIncluded
- 1.4Choosing the Right Tools Without a Tech BackgroundIncluded
- 1.5Building Your Implementation PlanIncluded
Automated Enrollment and Waitlist Pipelines
Turns every inquiry into an enrolled family through trigger-based automations that require zero manual follow-up.
- 2.1Designing Your Enrollment FunnelIncluded
- 2.2Setting Up Inquiry Capture and Auto-ResponseIncluded
- 2.3Automating Waitlist Management and Nurture SequencesIncluded
- 2.4Automating Enrollment Paperwork and Digital SignaturesIncluded
- 2.5Tracking Conversion Rates and Optimizing the PipelineIncluded
Staff Scheduling and Compliance Automations
Eliminates HR errors and last-minute coverage crises with automated scheduling, credentialing, and compliance tracking.
- 3.1Automating Staff Scheduling and Ratio AlertsIncluded
- 3.2Building Substitute and On-Call Coverage WorkflowsIncluded
- 3.3Tracking Certifications and Credential RenewalsIncluded
- 3.4Automating Onboarding and HR Document CollectionIncluded
Billing, Tuition, and Financial Workflow Automation
Unifies tuition collection, subsidy reporting, and financial reconciliation into a single automated workflow.
- 4.1Setting Up Automated Tuition Billing and PaymentsIncluded
- 4.2Automating Late Payment Follow-Up and Payment PlansIncluded
- 4.3Integrating Subsidy and Government Program ReportingIncluded
- 4.4Centralizing Financial Reporting Across Multiple SitesIncluded
Parent Communication on Autopilot
Designs automated, relationship-building communication sequences that keep families informed and engaged without staff effort.
- 5.1Mapping the Parent Communication CalendarIncluded
- 5.2Building Newsletter and Milestone Update SequencesIncluded
- 5.3Automating Incident Alerts and Safety NotificationsIncluded
- 5.4Segmenting and Personalizing Family CommunicationsIncluded
Measuring ROI and Scaling Automation Across Sites
Equips executives to quantify the value of every automation and expand winning systems to new locations.
- 6.1Building Your Automation ROI DashboardIncluded
- 6.2Conducting a Monthly Automation AuditIncluded
- 6.3Creating Replicable Automation PlaybooksIncluded
- 6.4Scaling to Multi-Site OperationsIncluded
- 6.5Building a Culture of Continuous Automation ImprovementIncluded
Who it's for
Is this you?
Single-site director
She's running every department herself and needs fast, practical automations that reclaim her evenings without requiring an IT degree.
Multi-site regional operator
He oversees several locations and needs replicable playbooks and a centralized dashboard — not a different system at every site.
Enrollment & admissions lead
She owns the inquiry-to-enrollment funnel and is tired of families slipping through the cracks during manual follow-up.
Childcare CFO or finance director
He wants tuition billing, subsidy reporting, and multi-site financials consolidated into one automated workflow he can trust.
HR & compliance manager
She manages staff credentialing and onboarding across a growing team and needs automated renewal alerts and document collection to stay ahead of licensing audits.
Early childhood entrepreneur
He's launching or scaling a childcare brand and wants to build automation-first operations from the start — not retrofit systems later.
Questions
Frequently asked
Your teacher
A note from your teacher
Wanda Holmes
I want to be honest with you about something most childcare operators won't say out loud: the work that keeps your centers running is quietly burying you.
You're fielding inquiry calls that never convert, manually building next week's schedule at 9 p.m., following up on late tuition for the third time, and still somehow supposed to be thinking strategically about growth. You're not failing at operations — you're operating with systems that were never designed to scale. That's what I built Childcare Ops Academy to fix.
I created this program because I kept seeing the same story: talented, mission-driven childcare leaders who had the vision to grow but couldn't get out from under the administrative weight long enough to act on it. The solution isn't working harder or hiring more admin staff. It's building the right automated workflows once — and then letting them run. That's what every section of this curriculum is designed to deliver: a working automation, built on your actual processes, that saves real hours every single week.
Here's what I want you to know about how this program is structured. We don't start with tools — we start with your workflows. You'll audit what your team actually does, score where the biggest time drains are, and build your implementation plan before you touch a single platform. That means everything you build has an immediate, measurable payoff. By the time you've worked through enrollment pipelines, scheduling automations, financial workflows, and parent communications, you won't just have a collection of tools — you'll have an operational system that runs your centers while you focus on what actually requires your leadership.
And if you're managing multiple sites — or planning to — the final section of this program is where the compounding really kicks in. You'll build replicable playbooks and an ROI dashboard that lets you roll out proven automations across your entire network, not reinvent the wheel at every location.
If you're ready to lead your organization instead of administer it, I built this for you. Come build your operational edge.
— Wanda Holmes
Start your journey today
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- 6 modules, 27 lessons
- AI-adaptive lessons tuned to your level
- Quizzes & checkpoints to lock in progress
- Your own AI learning coach
- Learn on any device, at your pace
- Full access for as long as you're subscribed